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You are here: Home Community Minutes Mini Group meetings OMERO/HIC Meetings 2011.04.14

2011.04.14

Attending: Andy, Simon

Agenda

  1. Accepting Minutes from last meeting
  2. Matters Arising (<10 mins)
    • Simon: talk to Chris about which NoSQL boards to post job URL to
    • Jason: post job URL to the OME list
    • Josh: look into careers at stackoverflow for Dundee
    • Simon: provide VM to Andy (Fusion)
    • Andy: draw up a list of best practices for data on VM
    • Simon, Josh, Jason: get signed forms.
    • Andy: confirm that public notes is ok
    • Next meeting in 2 weeks on 15th.
  3. Any other business (<5 mins)
    • Next Meeting: 29.04.2011 @ 2PM

Notes

  • Simon: talk to Chris about which NoSQL boards to post job URL to
    • Done: Posted job adverts to Scottish Developers & Tayside LUG which also caused a flurry of twitter posts. Keeping an eye out for other venues until the posts are filled/current advert expires. There is a fair amount of overlap between the scottish lists so I am quite confident that anybody who is "active" within the Scottish software community should have had the opportunity to see the adverts or hear about them from colleagues.
  • Jason: post job URL to the OME list
  • Josh: look into careers at stackoverflow for Dundee
    • Done. 350 USD. [stack overflow job listing] [old-link http://careers.stackoverflow.com/jobs/11131/software-developer-biomedical-informatics-university-dundee?campaign=List ]
  • Simon: provide VM to Andy (Fusion)
    • Done: Andy's tech team put together a Hyper-V template which was deployed and is currently active. A basic VM is now available and Simon has confirmed he can login etc. Once we get a shared folder setup on it, i'll upload the sample data files (100 rows per file) and basic schema files. Note, the schemas for the data files only have column names not data types and/or metadata because we had to reverse engine them from the data files (the original queries to extract the data were lost) - to fill in the gaps is an manual exercise and i've not had chance to do much on it. Is also worth noting, that the column names preferred by the godarts team aren't always the same as the underlying table names - so we'll want a column name:alias support.
  • Andy: draw up a list of best practices for data on VM
    • HIC are in the process of drafting a new sop with a separate data access agreement - it has the following paragraphs:
      • All researchers are expected to maintain the security and confidentiality of their research datasets in line with the Data Protection Principles (see Appendix A). Specifically:
      • Researchers will not reuse the data for purposes outside the scope of each project, share it with colleagues who are not project staff or collaborators, attempt to link it to other datasets, or to de-anonymise it.
      • Researchers will only keep the data on a secure password-protected and encrypted hard drive partition or remotely access their centrally-held data within the HIC Safe Haven. Data is not permitted to be stored or transferred on unencrypted removable devices, e.g. unencrypted USB keys HIC can offer advice and install encrypted partitions to researcher's hardware, if required.
      • Further transfer of data between named project collaborators or staff will only be of encrypted data, usually directly from an access controlled FTP server to the FTP client but data may also be sent via email using encrypted data files. HIC can offer advice and provide encryption tools, to help meet this requirement.
      • Researchers will notify HIC when the project is complete and arrange for the return of the data and the analysis syntax used for archiving, deleting all local copies. HIC will require written confirmation that all locally-held data has been deleted.
      • Researchers will ensure that HIC and the Health Board responsible for initially providing data are acknowledged as data sources in all resulting reports and publications. Eg. "We acknowledge the support of the Health Informatics Centre, University of Dundee for managing and supplying the anonymised data and NHS 'XXX', the original data source"
  • Simon, Josh, Jason: get signed forms.
    • Andy has received all the signed sops (josh, chris, simon, jason) - these have been filed with Alison, and i'll keep a pdf of the signed pages on the vm. If we need other people in the omero team to have access to the vm can we make sure they sign the sop first.
  • Andy: confirm that public notes is ok
    • Not followed this up, but will do at next steering meeting - assume ok for now

Action Items

  • Simon: Setup shared groups & accounts on VM
  • Andy: Import datasets & available schemas to shared group
  • Simon: Setup OMERO.server on VM
  • Simon: Identify appropriate software to install onto the VM, e.g. stata, plink, R, &c. to suit initial researcher workflow
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