2010-02-04 Thursday Meeting

Attending:

Agenda

Project management
- WorkPlan
- Graffle review January
- Graffle planning February
- Tool feedback
- Survey review: going over the bubbles & empty answers
Meeting Monday to discuss metadata harvesting with Caitlin, Curtis, Josh, and ?
Permissions demo & next steps prioritization: https://trac.openmicroscopy.org.uk/omero/wiki/WorkPlan/Permissions
- Root has read-only session or world-readable annotations?
- Do we want a "world-readable" group?
- Allow upgrading (downgrading?) groups?
College of Life Sciences Research Symposium - 19-21 March 2010 (we sending anyone?)
Email and Forum Review
- Email - up to date at 1pm today
- Forums - ok, generally awaiting responses from our users or finished
Web Stats - Which of these figures are useful now we have the start-up figures on OMERO.qa
Meeting days - How are Tuesday & Thursday working? (had a reminder to check this pop up - Andrew)

Info

Current Web Stats

OME Site Visits

OME Downloads

- easy to calculate
  - ome-xml - unique visits
  - ome-xml - visits
  - www...org - unique visits
  - www...org - visits
  - Movies
  - bio-formats.jar (figures incomplete)
- annoying to calculate
  - OME.Server
  - OMERO.server
  - OMERO.clients
  - insight - individual download
  - admin - individual download
  - importer - individual download
  - average of 3 individual + clients

Notes

The Tools Conversation
- Andrew had no problems with the tools other than Jira
  - used lightbox effect too often, to present information in a smaller pane that he had to scroll, rather than using the entire window.
- Will: no reason to switch
  - No ticket to ticket dependency (all hierarchical)
  - discipline on our side
- Brian
  - if we add anything, visualization on top of trac like agilo
  - something to visualize like 6 months in advance
- Scott
  - partial to agilo
  - ...
- Donald
  - Have problem with trac, can't visualize tickets
  - Small number of subtasks now, will lead to rats nest
  - Didn't give me much more than whiteboard and burndown (scrum)
  - Have to buy in.
  - Mingle has a number of processes,...
  - pick a process
  - like mingle the best
  - like the queries
- Josh
  - didn't give jira a fair chance
  - ease of adding tasks
  - who actually did it?
  - how much do we have to change for agilo?
- Jean-Marie
  - using real-data is important
  - possible to port omero & shoola for next iteration?
- Chris (dev)
  - good deal of time with mingle & agilo
  - don't like jira
  - worries about agilo: bulk modifications are time-consuming
    - sprint driven
    - moving things between sprint is extra work (tried for demo)
    - mingle UI features are more batch-able
  - using on our DB is quicker
    - helps us migrate to something else
- Chris (sysadmin)
  - took about 3 hours to get us where we are with agilo
  - somethings are disabled because of things we've done to trac
  - take better part of a day (will have to lose things: tickettypes,...)
  - chokes on newticket at the moment
- Andrew: can agilo and vanilla trac look at the same backend?
  - Chris: will have to port, also move CSS for javascript
- Curtis: schema is compatible?
  - Chris: not sure. New tables & new caching.
  - Curtis: plugins? mostly.
- Jason observations
  - updates take time.
  - communicating what your doing hierarchically takes time
  - looking at Josh's list, disappointing that the hours are lost
  - Will's comment, making a big change when we're unsure is difficult
  - re: Donald, we don't have to take on the whole process, but will take on definitions & concepts
  - the new WorkPlan on the trac is good, but work to maintain
- Other
  - Donald: merging tracs requires fixing revision numbers & ticket numbers
  - Jean-Marie: not a good time to merge (wasting time)
  - Brian: try with a fresh start?
    - Chris: Reliance on source code mgmt integration (revision numbers, showing progress)
    - Chris: would suggest therefore just using agilo with this structure, without breaking anything.
    - Jean-Marie: perhaps better to not convert at all?
    - Jason: not try out agilo?
  - Andrew: anything else import from trac?
  - Scott: Do one iteration with scrum to see if we can go to agilo?
  - Jean-Marie: I would like to have us disciplining ourselves
  - Curtis
    - Donald said, "don't think trac can do good visualization"
    - worry about spending time porting
    - don't want to get locked into something proprietary
  - Can we decide if we are going back?
    - Decision * Chris sees what we need to change to have all features * ... and if we can go back * If we can go back, then we move.
graffle (remember don't worry about the size of the box)
- everyone make the effort to check it out and look at it
- WorkPlan for January: a lot of boxes hit a brick wall with new questions
  - How do we handle that? don't want to close them, but some category of work is done.
  - Josh: depends on what the process is
  - closing stories and adding new ones. increases the burn"down"
  - Jean-Marie: one graffle per person?
  - Chris: we could get everything of the graffle if we use agilo sprints
- Everyone update the graffle page within the next hour?
  - Melissa/Chris
survey
- Jason: Can we minimally agree on the green bubbles? (slides 33-41)
- Everyone agrees. Green are taken. (Good to have everyone speak)
- Chris: nice to decide on the low hanging cherries (Doing outliers on Tuesday)
meetings
- model meeting on Monday, 1400 GMT
  - roi, image links
- metadata harvesting (protocol initiative), 1530 GMT
  - mini-server for XML-based metadata
  - library sciences
  - "last modified time"
permissions
- server & client can now switch group
  - Jean-Marie didn't have time to take screenshots
  - installing server tomorrow so people can login and see how it works (also if annotation works)
  - can use importer, but you have to change default group in WebAdmin
  - feedback on the login screen &
  - Chris: any data on mage or warlock? (until Monday to save your data)
  - Jason: warlock for demo'ing HCS_PREVIEW? Yes. Use Mage.
  - Jean-Marie: lite admin panel for PI. what functionality is ok? (talk to Angus)
- priority questions
  - Admin & private group: Read-only on a private group is ok for a first pass
  - World-readable group
  - downgrading group: "users are fighting, etc. etc" (feel pathological)
- J-M/Ola will send out ticket link; feedback will be good
research symposium
- Jason there
- Chris has to go
- Take the latest poster
Dundee & talk with masters students
- March 2nd, talk?
email/forums
- Jason sends ASCB text to Andrew
- Chris has one forum comment *
awstats
- some stats are quite difficult because of all the different file names
- do we still need to record the downloads for servers / clients?
- bioformats jar stats have disappeared? (Curtis: isn't installed)
- Jason: both are useful
meeting days
- reminder: ok for everyone? Good for Colin moving to T-R each week
- ordering agendas so that things up high (with time limits)
- edits should be done the day before. time for everyone to review things.
- "AOCB": any other competent business (1 minute points)
- discussing bubbles on Tuesday

Brian's Notes

Meeting Minutes Feb 4th, 2010

In Attendance: JM, Chris, Ola, Donald, Will, Jason, Scott, Josh, Carlos, Andrew, Brian, Melissa, Colom, Curtis
Tool Assessment:
- Andrew didn't like Ajria the popups,
- Carlos thought Ajira it was easier to follow,
- Will thought all of the tools were similar but didn't find them different enough from trac to warrant a migration. If we used the existing tool better that would be great.
- Brian thinks being able to plan thing well in advanced and visualizing dependences/future planning is paramount,
- Donald thinks that Agila could become a rats nest and whatever we pick we need to adopt their process, likes mingle best
- Josh would like to know how much effort everyone was able to put into these assessments. Agilo and Mingle seem to be the best.
- JM suggests we try these tools with real data for one iteration.
- Chris has spent a lot of time with Mingle and Ajiro. Ajiro doesn't handle bulk changes well. Mingle's batch editing is nice. From a sysadmin it's going to take time to migrate our data to either tool.
- Jason doesn't think we have to use the entire process from these tools.
- Curtis thinks we should investigate trac plugins instead of replacing the entire tool.
- In Summary: Chris will try to get omero Agilo working and make sure we can go back of we don't like it.
Graffle:
- Everyone should be reviewing the graffle weekly!
- JM points out that it's hard to spot and handle brick walls from hidden requirements or incomplete implementations. As a result, updating estimates becomes a pain.
- Graffle is becoming quite wide and hard to track. We could have it automatically generated via Agilo.
- Please look at the graffle and update what you are going to do ASAP.
Survey Review:
- It would be nice to get reconcile the 'low hanging fruit' items from the survey. Let's discuss those on Tuesday.
- Everyone look at the points from the end of Josh's presentation for next Tuesday.
- Rember the meeting on Monday for metadata. There is also a meeting with Curtis the same day for a metadata tool they are working on.
- Some new sharing funtionality has been added and a demo should be up by Monday on Mage. Admin panel should also be available in insight if you would like to look it over. Update it's ticket if you think it's missing anything.
Other items:
- Crief Symposium: speak up if you want to go.
- Brian: Email Gerome about the nd2 internationalization problem from 4.0 feedback.